# Internal Memos

*Published: 2026-02-09 | Categories: Strategy*
*Canonical: https://simplybroken.com/internal-memos/*

Internal memos are a powerful tool for aligning your team around decisions, changes, and initiatives. A well-structured memo ensures that everyone understands what is happening, why it matters, and what comes next.

### The Internal Memo Template

Use the following structure for every internal memo:

#### Summary

A brief overview of the memo's purpose in two to three sentences. What is this about and why should the reader care?

#### What We're Doing

Describe the action, decision, or initiative clearly and concisely. Be specific about what is changing or being introduced.

#### Why

Explain the reasoning behind the decision. What problem does this solve? What opportunity does it capture? Why now?

#### How We Will Measure

Define the success criteria. What metrics or outcomes will tell us this is working? Be specific and measurable.

#### When

Provide a clear timeline. When does this start? What are the key milestones and deadlines?

#### What Is Required

Outline what is needed from the team or organization. What resources, actions, or changes in behavior are necessary?

#### Who Is Involved

List the key stakeholders, owners, and contributors. Make accountability visible.

#### What Is Next

Describe the immediate next steps. What happens after this memo is read? Who does what, and by when?

I published this as part of my work building and growing [Asfiro](https://www.asfiro.com).